Working with file

Working with file

How to open a new document

• click on file from the menu bar
• click on new from the list of options
• click on General Tab
• click on new Document  from the options then
• click ok

How to open an existing file

• click on file menu
• select open
• Select the file name
• Click on open  and the file will open.

Duplication of a file

• click on file menu
• click save as
• type in the new file name
• click save

Saving a document

This command is for a document with a file name already to update any new changes made to that very document or file.

How to save

• click on file
• Select save
• Fill in the name of the file

Undo:  this command assist to reverse an action. To do this press Control + Z.

Redo:  After having undergone, this command enables you to repeat it.

 

Check spelling and grammar

Some of the content in this topic may not be applicable to some languages.   

By default, Microsoft Word checks spelling and grammar automatically as you type, using wavy red underlines to indicate possible spelling problems and wavy green underlines to indicate possible grammatical problems. You can also check spelling and grammar all at once.

Check spelling and grammar automatically as you type

1. Make sure automatic spelling and grammar checking are turned on.
1. On the Tools menu, click Options, and then click the Spelling & Grammar tab.
2. Select the Check spelling as you type and Check grammar as you type check boxes.
2. Type in the document.
3. Right-click a word with a wavy red or green underline, and then select the command or the spelling alternative you want.

Tips

• You can use AutoCorrect to automatically correct spelling as you type, without having to confirm each correction. For example, if you type definately and then type a space or other punctuation, AutoCorrect automatically replaces it with "definitely."
• If Word finds a lowercase word, for example "london," that is listed in the main dictionary only with a different capitalization ("London"), the capitalization may be flagged or corrected automatically as you type. You can specify that Word not flag this capitalization by adding the lowercase form to a custom dictionary.

Check spelling and grammar all at once

This method is useful if you want to postpone proofing a document until after you finish editing it. You can check for possible spelling and grammatical problems, and then confirm each correction.

Note  By default, Word checks both spelling and grammar. If you want to check spelling only, click Options on the Tools menu, click the Spelling & Grammar tab, clear the Check grammar with spelling check box, and then click OK.

1. On the Standard toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, click Customize on the Tools menu, and then click the Toolbars tab.), click Spelling and Grammar .
2. When Word finds a possible spelling or grammatical problem, make your changes in the Spelling and Grammar dialog box.

Tips

• You can correct spelling and grammar directly in the document while the Spelling and Grammar dialog box is open. Type your correction in the document, and then click Resume in the Spelling and Grammar dialog box.
• For a detailed explanation of a grammar flag, click Explain in the Spelling and Grammar dialog box.

Note  If you mistype a word but the result is not a misspelling (for example, "from" instead of "form" or "there" instead of "their"), the spelling checker will not flag the word.