How you can print to a file or To print several documents at once or more than one copy at a time

Print to a file

Printing a document to a file instead of to your printer saves the document in a format that a different printer can use.

For example, if you want to have your document printed by a commercial printing service that uses higher-resolution printers, you can print the document to a file, and then take that file to the commercial printer.

Note  When you print to a file, you must first determine which printer— for example, a PostScript printer— will ultimately print the file.

1. On the File menu, click Print.
2. In the Name box, click the printer you'll use to print the file.
3. Select the Print to file check box, and then click OK.
4. In the File name box in the Print to file dialog box, type a file name.

When you print to a file, Microsoft Word preserves information such as line and page breaks  and font spacing.

Print multiple copies or more than one document

Print more than one copy at a time

1. On the File menu, click Print.
2. In the Number of copies box, enter the number of copies you want to print.

Note  To print a complete copy of the document before the first page of the next copy is printed, select the Collate check box. If you prefer to print all copies of the first page and then print all copies of subsequent pages, clear the check box.

Print several documents at once

1. Click Open on the Standard toolbar.
2. Open the folder that contains the documents you want to print.
3. Select the documents you want to print.
4. Click Tools, and then click Print.