Graphics
in Word
There are two basic types of graphics that you can
use to enhance your Microsoft Word documents: drawing
objects (drawing object: Any graphic you draw or insert, which can be
changed and enhanced. Drawing objects include AutoShapes, curves, lines, and
WordArt.) and pictures (picture:
A file (such as a metafile) that you can ungroup and manipulate as two or more
objects, or a file that stays as a single object (such as bitmaps).).
Drawing objects include AutoShapes (AutoShapes:
A group of ready-made shapes that includes basic shapes, such as rectangles and
circles, plus a variety of lines and connectors, block arrows, flowchart
symbols, stars and banners, and callouts.), diagrams, curves,
lines, and WordArt (WordArt:
Text objects you create with ready-made effects to which you can apply
additional formatting options.) drawing objects. These
objects are part of your Word document. Use the Drawing toolbar
to change and enhance these objects with colors, patterns, borders, and other
effects.
Pictures are graphics that were created from
another file. They include bitmaps (bitmap:
A picture made from a series of small dots, much like a piece of graph paper
with certain squares filled in to form shapes and lines. When stored as files,
bitmaps usually have the extension .bmp.), scanned pictures
and photographs, and clip art. You can change and enhance pictures by using the
options on the Picture toolbar and a limited number of options on the Drawing
toolbar. In some cases, you must ungroup and convert a picture to a drawing
object before you can use the Drawing toolbar options.
When you insert a drawing object in Word, a drawing
canvas is placed around it. The drawing canvas helps you arrange a drawing in
your document.
When you insert a picture, the drawing canvas is
not automatically placed around it; however, you can add a picture to a drawing
canvas.
The drawing canvas helps you keep parts of your
drawing together, which is especially helpful if your drawing consists of
several shapes.
The drawing canvas also provides a frame-like
boundary between your drawing and the rest of your document. By default, the
drawing canvas has no border or background, but you can apply formatting to the
drawing canvas as you would any drawing object.
By default, Word places a drawing canvas in your
document when you insert a drawing object (except WordArt). The canvas is
automatically positioned to be inline (inline
object: A graphic or other object that is positioned directly in the text of a
Microsoft Word document at the insertion point.) with the
text of your document.
You can add a variety of diagrams using the
diagramming tools on the Drawing toolbar (toolbar:
A bar with buttons and options that you use to carry out commands. To display a
toolbar, click Customize on the Tools menu, and then click the Toolbars
tab.). Diagram types include Cycle (Cycle
diagram: A diagram that is used to show a process that has a continuous cycle.),
Target (Target
diagram: A diagram that is used to show steps toward a goal.),
Radial (Radial
diagram: A diagram that is used to show relationships of elements to a core
element.), Venn (Venn
diagram: A diagram that is used to show areas of overlap between and among
elements.), and Pyramid (Pyramid
diagram: A diagram that is used to show foundation-based relationships.).
Use the diagrams to illustrate various conceptual material and to enliven
documents (diagrams are not numerically based).
Diagram (radial type)
Diagram toolbar
Drawing sizing handles
Drawing border
When you add or change a diagram, the diagram is
outlined by a nonprinting border and sizing handles. You can size the diagram
by using sizing commands to make the drawing area larger so you have more room
to work, or you can get rid of extra space by fitting the border more closely
to the diagram.
Format the entire diagram with preset styles; or,
format pieces of it like you format shapes— add color and text, change
line weight and style, and add fills, textures, and backgrounds. Use the Diagram
toolbar that appears with your diagram to add elements or segments and to move
them forward or backward.
Flowcharts (or flow diagrams) can be created using
a combination of AutoShapes on the Drawing toolbar, including flowchart
shapes and connectors.
Connectors that are available
Some flowchart shapes that are available
You can use the diagramming tool on the Drawing
toolbar
to create an organization chart to illustrate hierarchical relationships, such
as department managers and employees within a company.
Organization chart toolbar
Organization chart
Drawing border
Drawing sizing handles
When you add or change an organization chart, the
organization chart appears with drawing space around it, outlined by a
nonprinting border and sizing handles. You can size the organization chart by
using sizing commands to make the drawing area larger so you have more room to
work, or you can get rid of extra space by fitting the border more closely to
the diagram.
Subordinate (subordinate
shape: In an organization chart, a shape that is placed below and connected to
a superior (or manager) shape.) shapes (assistant and
employee of the superior shape)
Coworker (coworker
shape: In an organization chart, a shape next to another shape that is
connected to the same superior (or manager) shape.) shapes
(also a subordinate of the superior shape)
Format the entire organization with preset styles;
or, format pieces of it like you format shapes (AutoShapes:
A group of ready-made shapes that includes basic shapes, such as rectangles and
circles, plus a variety of lines and connectors, block arrows, flowchart
symbols, stars and banners, and callouts.)— add color
and text, change line weight and style, and add fills, textures, and
backgrounds. Add shapes— such as manager (superior), employee
(subordinate), assistant, or coworker— or change branch layout options
with the Organization Chart toolbar, which appears when you insert or
select the diagram.
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