How You can insert Headers and Footers

Headers And Footers

Headers and footers are areas in the top and bottom margins of each page in a document.

You can insert text or graphics in headers and footers— for example, page numbers, the date, a company logo, the document's title or file name, or the author's name— that are printed at the top or bottom of each page in a document.

You can work in the header and footer areas by clicking Header and Footer on the View menu.

Headers and footers on a Web page

Headers and footers appear only in print layout view and in printed documents.

Headers and footers do not appear or print in Web documents displayed in browsers. However, they are retained in the Web document, so they will appear when you go back to the .doc format of the document.

If you’ve created a Web page that uses frames, you can also create a header or footer by adding a header frame or adding a footer frame.

Insert headers and footers

Do one of the following:

Create the same header or footer for each page

1. On the View menu, click Header and Footer to open the header or footer (header and footer: A header, which can consist of text or graphics, appears at the top of every page in a section. A footer appears at the bottom of every page. Headers and footers often contain page numbers, chapter titles, dates, and author names.) area on a page.
2. To create a header, enter text or graphics in the header area.
3. To create a footer, click Switch Between Header and Footer on the Header and Footer toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, click Customize on the Tools menu, and then click the Toolbars tab.) to move to the footer area, and then enter text or graphics.
4. If necessary, format text by using buttons on the Formatting toolbar.
5. When you finish, click Close on the Header and Footer toolbar.

Tips

·         The text or graphic you enter in a header or footer is automatically left aligned. You may want to center the item instead or include multiple items (for example, a left-aligned date and a right-aligned page number). To center an item, press TAB; to right align an item, press TAB twice.

·         You can also use buttons on the Header and Footer toolbar to enter text into the header and footer area.

Create a different first page header or footer

You can leave the header or footer (header and footer: A header, which can consist of text or graphics, appears at the top of every page in a section. A footer appears at the bottom of every page. Headers and footers often contain page numbers, chapter titles, dates, and author names.) off the first page or create a unique first page header or footer for the first page in a document or the first page of each section within a document.

1. If your document is divided into sections (section: A portion of a document in which you set certain page formatting options. You create a new section when you want to change such properties as line numbering, number of columns, or headers and footers.), click in a section or select multiple sections you want to change. Click anywhere if your document is not divided into sections.
2. On the View menu, click Header and Footer.
3. On the Header and Footer toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, click Customize on the Tools menu, and then click the Toolbars tab.), click Page Setup .
4. Click the Layout tab.
5. Select the Different first page check box, and then click OK.
6. If necessary, click Show Previous or Show Next on the Header and Footer toolbar to move into the First Page Header area or First Page Footer area.
7. Create the header or footer for the first page of the document or section.

If you don't want a header or footer on the first page, leave the header and footer areas blank.

8. To move to the header or footer for the rest of the document or section, click Show Next on the Header and Footer toolbar. Then create the header or footer you want.

Create different headers or footers for odd and even pages

1. On the View menu, click Header and Footer.
2. On the Header and Footer click Page Setup .
3. Click the Layout tab.
4. Select the Different odd and even check box, and then click OK.
5. If necessary, click Show Previous or Show Next on the Header and Footer toolbar to move into the odd or even header or footer areas.
6. Create the header or footer for odd-numbered pages in the Odd Page Header or Odd Page Footer area and create the header or footer for even-numbered pages in the Even Page Header or Even Page Footer area.

Create a different header or footer for part of a document

A document must first be divided into sections in order to create a different header or footer for part of a document.

1. If you haven't done so already, insert a section break where you want to start a new section that contains a different header or footer.
1. Click where you want to insert a section break On the Insert menu, click Break.
2. Under Section break types, click the option that describes where you want the new section to begin.
2. Click in the section for which you want to create a different header or footer.
3. On the View menu, click Header and Footer.
4. On the Header and Footer toolbar, click Link to Previous to break the connection between the header and footer in the current section and the previous section.

Microsoft Word no longer displays "Same as Previous" in the upper-right corner of the header or footer.

5. Change the existing header or footer, or create a new one for this section.

Delete a header or footer

When you delete a header or footer, Microsoft Word automatically deletes the same header or footer throughout the entire document. To delete a header or footer for part of a document, you must first divide the document into sections and then create a different header or footer for part of a document.

1. On the View menu, click Header and Footer.
2. If necessary, click Show Previous or Show Next on the Header and Footer toolbar to move to the header or footer you want to delete.
3. In the header or footer area, select the text and graphics and press DELETE.