Printing a documents

To Preview a page before printing

1. On the File menu, click Print Preview.
2. Use the buttons on the toolbar to look over the page or make adjustments before printing.               

How to Print a document

You can print the active document (active document: The document in which you're working. Text you type or graphics you insert in Microsoft Word appear in the active document. The title bar of the active document is highlighted.) by clicking Print on the Standard toolbar.

The following are some additional ways to preview or print a document.

Display each page as it will look when printed

Preview a document

• Click Print Preview on the Standard toolbar.

To exit print preview (print preview: A view of a document as it will appear when you print it.) and return to the previous view of the document, click Close.

Print all or part of a single document

Print a range of pages

1. On the File menu, click Print.
2. Under Page range, specify the portion of the document you want to print.

If you click Pages, you must also enter the page numbers or page ranges you want to include, or both.

Note  You can also select the portion of the document you want to print. Click Print on the File menu, and then click Selection.

Print only odd or even pages

1. On the File menu, click Print.
2. In the Print box, click either Odd pages or Even pages.

Print specific pages and sections

You can print specific pages, one or more sections , or a range of pages in more than one section.

1.    On the File menu, click Print.

2.    Under Page range, click Pages.

3.    In the Pages box, type instructions to print one of the following:

Noncontiguous pages

Type the page numbers with commas between them. Type the range of pages with a hyphen between the starting and ending numbers in the range.

For example, to print pages 2, 4, 5, 6, and 8, type 2,4-6,8

A range of pages within a section

Type p page number s section number.

For example, to print pages 5 through 7 in section 3, type p5s3-p7s3

An entire section

Type s section number.

For example, type s3

Noncontiguous sections

Type the section numbers with commas between them.

For example, type s3,s5

A range of pages across sections

Type a range of page numbers and the sections that contain them with a hyphen between the starting and ending numbers in the range.

For example, type p2s2-p3s5

Print a document in a different format

Print a draft

When you print a document in draft quality, Microsoft Word does not print formatting or most graphics, which may make the document print faster. Some printers don't support this option.

1. On the Tools menu, click Options, and then click the Print tab.
2. Under Printing options, select the Draft output check box.

Print in reverse order

Microsoft Word can print a document in reverse order, beginning with the last page. Don't select this option if you're printing an envelope.

1. On the Tools menu, click Options, and then click the Print tab.
2. Under Printing options, select the Reverse print order check box.

Print multiple pages on one sheet of paper

To better see the layout of a multiple-page document, you can print multiple pages on one sheet of paper. To do this, Microsoft Word shrinks the pages to the appropriate sizes and groups them on the sheet.

1. On the File menu, click Print.
2. Under Zoom, click the option you want in the Pages per sheet box.

For example, to print a four-page document on one sheet, click 4 pages.