How to Copy a file

1. On the Standard toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, click Customize on the Tools menu, and then click the Toolbars tab.), click Open.
2. Click a shortcut on the Places Bar (Places bar: The bar on the left side of certain dialog boxes (such as Open, Save As, or Insert Picture) that contains shortcuts to the My Recent Documents, Desktop, My Documents, My Computer, and My Network Places folders.), or in the Look in box, click the drive or folder that contains the file you want to copy.
3. In the folder list, locate and open the folder that contains the file you want to copy.
4. Right-click the file you want to copy, and then click Copy on the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.).
5. In the Look in box, click the drive or folder you want to copy the file to.
6. In the folder list, locate and open the folder you want to copy the file to.
7. Right-click anywhere in the folder list (make sure your pointer is not resting over a file in the list), and then click Paste on the shortcut menu.

Note  You can also select more than one file to copy at a time.

1. On the Standard toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, click Customize on the Tools menu, and then click the Toolbars tab.), click Open.
2. Do one of the following:
• To select nonadjacent files in the Open dialog box, click one file, and then hold down CTRL and click each additional file.
• To select adjacent files in the Open dialog box, click the first file in the sequence, and then hold down SHIFT and click the last file.

Tip

If you select a file you don't want, hold down CTRL and click the file again.

How to Move or copy text and graphics

Do any of the following:

To Move or copy a single item

1. Select the item you want to move or copy.
2. Do one of the following:
• To move the item, click Cut on the Standard toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, click Customize on the Tools menu, and then click the Toolbars tab.).
• To copy the item, click Copy on the Standard toolbar.
3. If you want to move or copy the item to another document, switch to the document.
4. Click where you want the item to appear.
5. Click Paste on the Standard toolbar.
6. To determine the format of the items that are pasted, click an option on the Paste Options button that appears just below your pasted selection.

How to Copy and paste multiple items

To Copy multiple items

1. Make sure that the Microsoft Office Clipboard is displayed in the task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) of any open Office program or the Collect Without Showing Office Clipboard option is turned on.
• If you want to display the Office Clipboard in the active program, click Office Clipboard on the Edit menu.
• If you want to check the Collect Without Showing Office Clipboard option, display the Office Clipboard, click Options, and then make sure the Collect Without Showing Office Clipboard option is checked.
2. Select the first item you want to copy.
3. On the Standard toolbar , click Copy.
4. Continue copying items from documents in any Office program until you have collected all of the items you want (up to 24).

Tip

To copy multiple items that aren't next to each other, you can select one item, hold down CTRL, and then select the next item. Then, you can copy and paste them as you would any item.

Note  In some cases such as Unicode (Unicode: A character encoding standard developed by the Unicode Consortium. By using more than one byte to represent each character, Unicode enables almost all of the written languages in the world to be represented by using a single character set.) text, the image displayed in the gallery will look slightly altered. This is because text is always displayed in the gallery using the Tahoma font. However, the correct formatting and font information is restored when the item is pasted from the gallery.

To Paste collected items

1. If the Microsoft Office Clipboard is not displayed in the task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.), click Office Clipboard on the Edit menu.

Note  If the Office Clipboard is not available, you are in a program or view that doesn't support showing or pasting multiple items from the Office Clipboard.

2. Click where you want the items to be pasted. You can paste collected items into any Microsoft Office program.
3. Do one of the following:
• To paste items one at a time, on the Office Clipboard, click each item you want to paste.
• To paste all the items you copied, click Paste All on the Clipboard task pane.